Fitness for purpose 

​

Information in documents can make a significant contribution to the effectiveness and efficiency of a business

Conversely,if documents are incorrect in some way, this can have an adverse effect on a business. For this reason it is important to get things right

One way to increase the likelihood that the right document are produced is to apply the idea of fitness for purpose

​

Ensuring standards 

​

When producing documents the challenge is to ensure that each one is fit for purpose. There are two broad ways that a business can increase the likelihood that a document is fit for purpose. These are:

• Have a format or template and stick to it

• Agree in advance with everyone involved what the document should contain 

​

In both cases there should be clarity.Once the purpose of the document is clear then key aspects of the report -such as Content,Layout,quality standards and Deadlines-can be agreed

​

Some types of document benefits more from having a format then others,such as a meeting report

If you know precisely the purpose of a document and the way it should be structured then there is a much higher likelihood that the finished document will be fit for purpose

​

Different documents,different purposes

​

There are may different types of documents that a business can use.The correct document to be used will be determined by the purpose of the document and the person receiving it.

​

It's important to remember that there is no single document that can be used for all written communication. Instead much will depend on what the user needs