Administative staff sometimes make all the necessary arrangements for travel and accomdation-on a budget. Having a budget prevents cost from spiralling out of control 

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Explain the purpose of confirming instructions and requirements for business travel and accommadation 

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It is very important to confirm instructions and requirements to make sure that their are no mistakes made, if arrangements for business travel and accomadtion hasnt been confirmed then it can result in the lost of time and money.

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Main types of business travel and accomadation arrangements that need to be made and the procedures that should be followed 

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• Planes and staying at a hotel: You will need to book the ticket in advance and book an hotel for the date,days you will be staying, you will need to considr the budget when booking the flight and hotek by doing some research,also make sure that the details are correct and has been confirmed 

• Train and staying at a BnB: You will need book a train ticket and book a BnB for the date/days attending, you will need to work on a budget so its a good idea to keep reports on websites you have researched for train tickets and BnB's and which ones are cheaper but efficient 

• Taxi and staying at motel: You will need to book a taxi in advanced,think about what taxi firm as been used in the past and what taxi firms are better and also book a motel in adanced.

• Ferry and Holiday apartment:You will need to book the ferry in advanced and book a place at the holiday apartment.

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What is the purpose of keeping records of travel/accomadtion arrangements in a business environment 

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The purpose of keeping records of travel and accomadations arrangements in a business environment allows the organization to be a very well organized and efficient,It also allows the business to reserach into diffrent options and allows you next time to pick the best deal from feedback from the staff on there stay at the accomadation they was provided, it also allows you to keep a record of bookings made so you know what money has been used aswell as staff who have gone out. The purpose of keeping records also keeps a log of any discounts or refunds that has been recieved as well fiancial records and allows the organization to keep check on the spending of the individual and also departments to be monitored.